Owner portal & reporting

You should be able to see exactly what your property earned, and what it cost

Bookings, calendar, earnings, occupancy and your own blocked dates in one place. Then a monthly statement that shows every deduction on its own line and ends with the money that reaches your bank.

The problem

Handing a property over should not mean losing sight of it

Owners who self-manage always know their numbers. They may keep them in a shoebox and a spreadsheet, but they know what the guest paid and what the cleaner charged. Hand the property to a manager and that knowledge tends to disappear. A figure lands in your account each month, and where it came from is somebody else's business.

Bad trade, and an avoidable one. All you delegated was the work, and the work leaves a paper trail. Two things show it to you: a portal you can open whenever you like, and a statement that survives contact with an accountant. Both sit inside the 15% managed fee.

What you can see

Bookings, earnings, occupancy, and the dates you have taken back

The portal answers the five things owners ring us about.

  • Bookings. Who is arriving, when, for how many nights, through which channel. A stay booked direct on the Flexiestays booking platform carries no channel commission, so it is worth more to you than the same stay off an OTA. You should see which is which.
  • The calendar. Every night, sold or unsold, across all the channels we distribute the property on. One calendar, not four in disagreement.
  • Earnings. What each stay earned, what the month has earned, and the rate we sold each night at, so the work our dynamic pricing does is visible rather than asserted.
  • Occupancy. The share of available nights that sold. Read it next to the rate, never alone. A full calendar at a weak rate is not a good year.
  • Your blocked dates. The weeks you took for yourself, shown as what they are: your choice, not a gap in performance.
Your own dates

Block whatever you like. Just know what the date is worth

A sea-view apartment in Bournemouth kept clean and ready for the owner's own stay between guest bookings

It is your property. Take the August bank holiday if you want it. Block the dates in the portal or send us a message, and the nights come out of sale everywhere at once, so no guest can book a night you have taken. The flat is cleaned and made up before you arrive by the same vetted partners who handle changeovers between guests.

How blocking meets pricing is worth understanding, because two owners can block the same number of nights and give up very different sums. On the estimator's indicative model, which is a published model and not a measurement of your property, a two-bedroom flat in central Bournemouth sits near £156 a night before any seasonal uplift, from a £142 base and the 1.10 central multiplier. Peak nights price well above that. The same week in November costs a fraction of it.

Then there is the shape of the block. Taking Wednesday to Friday in July does not cost three nights. It can cost the week, because the Saturday-to-Saturday booking that would have filled it now has nowhere to go, and the orphan nights either side are hard to sell to anyone. We will say so once, then do what you ask. Owning a place by the sea you never get to use is a strange sort of investment.

The monthly statement

A statement you cannot hand to your accountant is not a statement

A payout with no working shown is a receipt. It tells you a number arrived, but not how to check it, forecast the next one, or file a tax return without a fortnight of archaeology. Every month, for every property, you get the arithmetic in full.

  • Gross booking revenue. What the guests actually paid, stay by stay, with the nights and the rate. The top line, before anyone takes anything out of it.
  • OTA commission. The channel's cut, shown per booking, because it varies by platform. Direct and Flexiestays bookings carry none.
  • The management fee. Our 15%, on its own line, calculated on booking revenue. You can check our arithmetic. We would rather you did.
  • Changeover costs. Cleaning, linen and consumables per turnaround, coordinated through our vetted partner network. The basis on which these are charged on to the owner is {{TODO: confirm with FSM}}, and is set out in your agreement before you sign.
  • Maintenance and repairs. Itemised by job, never lumped into "sundries". What broke, who fixed it, what it cost. The value above which we come to you for sign-off first is {{TODO: confirm with FSM}}. See maintenance and repairs.
  • Net payout. The bottom line, reconciling to your bank statement to the penny. Payout timing and method: {{TODO: confirm with FSM}}.

The test is simple. Send it to your accountant. If they can work from it without ringing you, it is a statement. If they have to reconstruct the year from OTA emails, it never was one. Owners with several properties feel this hardest, which is why portfolio investors ask about reporting before anything else.

What we will not do

No net rates, no fee hidden inside the number

One arrangement common in this industry we will not offer: the net rate. The manager tells you what you will receive per night, sells the property for whatever they can get, and keeps the difference. The paperwork looks tidy and you are paid promptly. You also never learn what the guest paid for your flat, so you cannot tell what it is really worth, or whether the person managing it is any good.

It inverts the incentive, too. Once the manager's income is the gap between the guest price and your price, a rate rise no longer has to reach you. Our 15% is a share of booking revenue, so we earn more only when your property earns more. That alignment is worthless if you cannot see the gross figure, so we show it.

Three commitments, then. You always see gross booking revenue. Every deduction carries a name. The fee is one of those lines, never a cut taken before the money reaches you. Put those to any manager you are comparing us with and watch what happens. The holiday let management fees page sets out the rest of the commercial terms in the same spirit.

What you get

Inside the 15%, and not inside the 5%

The portal, the statement and the payout are part of the Fully Managed plan at 15% of booking revenue. No reporting fee, no statement fee, no charge for querying a line on it. Reporting is the window onto the rest of the managed service: pricing, guest care, housekeeping through our partner network, compliance records and everything else across our nine services. It is how you hold us to the work.

The other door is different, and we will not pretend otherwise. The List on Flexiestays plan at 5% does not include this service. It is distribution only. You stay the manager: your pricing, your guests, your cleaners, your books. You get what you need to run the bookings the platform sends you, but no management statement, because there is no management fee, no changeover cost and no maintenance for us to account for. Not a gap in the plan. It is the plan. Owners who run their own property well already have their numbers and need nobody's portal to see them. The holiday let management pillar page compares the two in full.

Pricing

Reported by us, or run by you

The portal, the statement and the payout are part of the fully managed plan. If you would rather keep the books yourself, take the listing plan and the distribution that comes with it.

Recommended for this page Fully Managed
15 %
of booking revenue

Hand it over. We run the whole thing.

Who it suits. Owners who want the income without the work, and operators who want a single team running the building.

  • Everything in List on Flexiestays, included
  • Listing, photography and copy across every major channel
  • Dynamic pricing and calendar management
  • 24/7 guest communication and check-in
  • Cleaning and linen coordinated through vetted partners
  • Maintenance, compliance and safety checks
  • Owner portal, monthly statement and payout
Get a free valuation Read the detail
List on Flexiestays
5 %
of booking revenue

Keep managing it yourself. Just reach more guests.

Who it suits. Owners and operators who already run their own property and want extra bookings, not a manager.

  • Your property listed on the Flexiestays booking platform
  • Promoted to the Flexiestays guest audience
  • Calendar kept in sync with the channels you already use
  • Direct bookings that carry no OTA commission
  • Keep full control of pricing, guests and standards
  • No management contract, no lock-in
  • Guest communication (you keep it)
  • Cleaning and linen coordination (you keep it)
  • Pricing and calendar management (you keep it)
List my property Read the detail

The Flexiestays listing is included inside the fully managed fee. It is not charged twice, and it is not reserved for managed clients: anyone can take the 5% listing on its own. Compare both plans in full.

FAQs

Portal and reporting, answered

What owners ask before they hand the numbers over.

Your bookings, your calendar, what each stay earned, your occupancy, and the dates you have blocked for yourself. Alongside that, the monthly statement: gross booking revenue, any OTA commission, the management fee, changeover costs, any maintenance, and the net payout. The exact feature list of the live portal, including whether there is a mobile app and a CSV export, is {{TODO: confirm with FSM}}. We would rather leave that blank than describe software you cannot log into.
Yes, and you do not have to explain yourself. Block the dates in the portal or tell us, and the property comes out of sale across every channel at once, so a guest cannot book a night you have taken. The changeover before your arrival is handled the same way it is for a guest, so you walk into a clean flat with fresh linen. The only thing worth knowing is the cost of the date you picked, which is a pricing question rather than a permission one.
The payout schedule and method are {{TODO: confirm with FSM}} and will be confirmed in writing before you sign anything. What we will commit to in public is the shape of it: the statement and the payout arrive together, they reconcile to each other, and the fee appears as its own line rather than being quietly deducted before you see the revenue.
No. The 5% plan is distribution only. Your property joins the Flexiestays booking platform and its guest audience, and you keep control of pricing, guests, standards and your own books, because you are still the manager. You get the booking information you need to run those stays, not a management statement, because there is no management fee, no changeover cost and no maintenance for us to report on. Full reporting sits inside the 15% fully managed plan.
That is the point of the statement. It is built to be handed over: gross booking revenue, deductions itemised by type, and a net figure that matches the money in your bank account. Whether the portal supports a separate read-only login for an accountant is {{TODO: confirm with FSM}}. We are not tax advisers, and how a holiday let is taxed has been moving, so what your accountant does with the numbers is properly their job.

Ask to see the statement before you commit

Send the address and the bedroom count. We come back with an indicative projection, the fee in writing, and exactly what your monthly reporting will look like.